Microsoft Excel

Microsoft Excel is the part of Microsoft Office family and works as a spreadsheet program for organizing data and financial analysis. Currently, marketing has revolutionized than ever before, and competition between businesses has grown. Now, you can run your business more reliably using multiple digital tools. 

MS Excel is one such tool that helps you to manage your business properly while offering a plethora of features such as Data entry, Data management, Accounting, Financial Analysis, Charting and graphing, Programming, Time management, Task management, financial modeling, CRM, and a lot of others. 

Basic Features of Excel

Rows & Columns: inserting rows and columns in your spreadsheet is quite easy with Excel. You can insert multiple rows and columns by highlighting the pre-existed rows and columns and clicking on the ‘Insert’ option.

Autofill: it will fill adjacent cells automatically using data. You need to select the source cell, next, select fill handle, and drag it to your required cell.

Filters: Filters are necessary when you are managing large data, and they will help you to view only specific data. Select the ‘Filter’ option while clicking on the ‘Data tab’, and set your data in descending or ascending order using the arrow next to the column headers.

Sort: it helps to organize the disorganized data alphabetically. Select your required data, and tap on the ‘Data tab’ to select the ‘Sort’ option from the toolbar. You can alphabetize the list in both ways from A-Z or Z-A as well.

Delete Duplicate Content: duplicate content may exist in the large database, so we need to remove it to view our required content only. Select the column or row with duplicate data, and highlight it. Select the Data tab, and click on the ‘Remove duplicate data’ from under the Tools option. 

Paste Special: it is an awesome feature that avoids copying/pasting to individual headers. Instead, you need to highlight your required column or row and right-click to copy it. Select the column or row where you want to start the first row or column and select ‘Paste Special’ after right-clicking. Finally, on the appearing module, select the option for transposing. 

Text to Columns: it is used for splitting the information of one cell into two cells. Simply select the column for splitting, highlight it, open the Data tab, and click on ‘Text to Columns’. You will find two options;

1. Delimited is for breaking up character-based columns such as commas, spaces, or tabs.
2. Fixed Width is for selecting the exact location for splitting in all columns. 

Now you need to click on the ‘Delimited’ to divide the full name into two; first name and last name. 

Format Painter: formatting a spreadsheet is no doubt, tedious work, but Excel has made it easy. Use the Format Painter to copy formatting from one place to another.

Excel Formulas

Excel offers quick commands to apply to spreadsheets for getting quick results. Excel Formulas is the best feature to sort out simple arithmetic such as;

For SUM + sign is available 

For Subtraction – a sign is available

For multiplication * sign is available

For division/sign is available

For exponent ^ sign is available

You have to start any formula with a = sign, and use parentheses for the calculations first such as;

           = (10+10)*10

You will find built-in formulas instead of typing the calculations manually; 

Average: =Average(cell range)

Sum: =SUM(cell range)

Count: =COUNT(cell range)

Moreover, you have to use a comma (,) for a series of specific cells and a colon (:) for cell ranges such as;

=SUM(4,4)

=SUM(A4,B4)

=SUM(A4:B4)

Conditional Formatting

It allows you to change the color of the cell according to the information such as flagging a category in a spreadsheet, highlighting the group of cells, and clicking on the ‘Conditional Formatting’ in the Home menu. Get more information from the logic option, click it, and view all information on a pop-up menu, simply click the OK button. 

Pivot Tables

It helps to recognize data in the spreadsheet without changing it, offers a comparison between information, and sums up the values. Click on the Insert option, select Pivot Table, and get the pivot table automatically. You can use four ways to change the order of the data; Report Filter, Column and Row Labels, Value, and IF Function.